Privacy Policy – Portsalon Golf Club
This privacy statement applies to citizens and legal permanent residents of the European Economic Area (EEA) and Switzerland. In this statement, we explain how Portsalon Golf Club (“we”, “us”, or “the Club”) processes the personal data we obtain about you via our website www.portsalongolfclub.ie and through your interactions with the Club as a member or visitor. We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR).
1. Purpose, Data and Retention Period
We collect and process personal information for purposes connected with our operations. These include:
1.1 Membership Administration
As a member of Portsalon Golf Club, we process your data to manage your membership contract.
* Data collected: Name, address, email, phone number, date of birth, gender, and payment details.
* Basis: Performance of a contract.
* Retention: For the duration of your membership and for 7 years thereafter (for tax and legal purposes).
1.2 Golf Ireland & World Handicap System (WHS)
As an affiliated club, we share data with Golf Ireland to maintain your handicap and competition records.
* Data shared: Name, gender, date of birth, and scoring/handicap data.
* Basis: Legitimate interest in the administration of the sport.
* Note: Your handicap and competition results may be published on the Club’s results board, website, or via the Golf Ireland app.
1.3 Visitor & Society Bookings
When you book a tee time via our website or Pro Shop.
* Data collected: Name, email, phone number, and payment information.
* Basis: Performance of a contract.
* Retention: Until the service is completed, with transaction records kept for 7 years.
1.4 Contact & Enquiries
When you contact us via our web forms, email, or telephone.
* Data collected: Name, email, phone number, and IP address.
* Basis: Consent (by providing the information to us).
* Retention: Until your enquiry has been resolved.
1.5 Newsletters & Marketing
If you opt-in to receive updates about club news, open competitions, or pro-shop offers.
* Data collected: Name and email address.
* Basis: Explicit consent.
* Retention: Until you unsubscribe (which you can do at any time).
2. Cookies
Our website uses cookies to improve your browsing experience. For detailed information on the cookies we use and how to manage your preferences, please refer to our Cookie Policy.
3. Disclosure Practices
We do not sell your personal data. We only disclose information to third parties in the following circumstances:
Service Providers
We use third-party providers for tee-time bookings (e.g., BRS/GolfNow), membership software, and payment processing. These parties are contractually bound to protect your data.
Golf Ireland
For handicap and competition administration.
Legal Requirements
If required by law, court order, or law enforcement agency.
5. Third-Party Websites
Our website may contain links to other websites (e.g., local accommodation or tourism sites). This privacy statement does not apply to those websites, and we recommend you review their individual privacy policies.
6. Your Rights
Under GDPR, you have the following rights regarding your personal data:
Access
The right to know what data we hold about you.
Rectification
The right to correct inaccurate or incomplete data.
Erasure
The right to be “forgotten” and have your data deleted (subject to legal retention requirements).
Restriction
The right to limit how we process your data.
Portability
The right to request a transfer of your data to another organization.
Objection
The right to object to processing based on legitimate interests.
7. Submitting a Complaint
If you are unhappy with how we handle your data, we encourage you to contact us first. However, you also have the right to lodge a complaint with the Data Protection Commission (DPC) at www.dataprotection.ie.
8. Contact Details
For any questions regarding this policy or your data, please contact:
General Manager: Daragh Lyons
Address: Portsalon Golf Club, 7 Fanad Way, Croaghross, Portsalon, Co. Donegal, F92 P290
Email: admin@portsalongolfclub.ie
Phone: +353 74 9159459
Website: www.portsalongolfclub.ie